We Want to Hear From You!

Our goal in starting this dental assisting blog was to  network with other dental assistants, and post feedback, helpful hints, and discussion topics that are important to you.  We would like to meet our readers and want to extend an invitation to you to become a "follower" of our blog. If your a member of blogspot it's-easy just click the "Follow" icon at the top left hand corner of our blog. If you are not a member go to the bottom of the page and press "Follow". You can also, email us your questions, comments, and discussion topics. We will also post your great ideas and pearls to share with other assistants.

EFDA School Update

It's hard to believe it has already been two months since I started class towards getting my EFDA license.  (Not to mention it's been nine years since I was in a classroom setting or have taken a test!  - A little intimidating, but I'm always up for a challenge.)  Continuing education courses and seminars have frequently been a part of my position as a dental assistant.  However, being a student again has required some adjustment and self-discipline.  I've been brushing up on my note-taking and study skills and I'm thankful to say that it has definitely paid off. 

It's exciting to learn and develop new skills in restorative dentistry, and I can't wait to put them to use in our practice.  Obtaining your EFDA license not only improves your knowledge and abilities as an assistant, but also adds to value to your practice as a whole.  Being in an educational environment with other dental assistants from different practices is also a great way to network and gain useful information. 

If you are interested in the possibility of becoming an EFDA, take the first step by discussing it with your doctor.  Then, look into programs at local schools.  You will find many of them offer evening and weekend classes that allow you to continue your current work schedule. 

My midterm is only two weeks away...........back to studying!     

Gina's 1st Day of School

Gina starts her first day of Expanded Function Assisting School tonight! Her program will run from September to February and then she will be required to complete a set number of hours in an externship program,  performing expanded function duties in the dental office. After that is complete, she will take her state exam and receive her license to practice as an expanded function assistant under the supervision of a dentist.

It is always important to continue to grow as an assistant and if the state you live in enables you to expand your assisting skills-take advantage of it! In the state of Pennsylvania where we practice, EFDA's can place/polish composite restorations as well as sealants, coronal polish, apply fluoride and fabricate temporary crowns. Gina will blog about her experiences in the weeks to come.

De-Stress Your Mess!

We recently had the opportunity to work at another dental office as temporary assistants.  We weren't sure what to expect from the office or the situation that we were walking into. But to our pleasant surprise, we were warmly greeted by a great dental team and a doctor who was appreciative that we were ready to help. 

One thing that immediately struck us was how different things were from East Berlin Smiles.  Different doesn't mean bad - this office just struggled with organizational systems.  We would like to think of ourselves as easy-going, totally flexible people who can be thrown into any given situation and come out victorious.  But we have to say, when it comes to our career and the position we hold as dental assistants, there are quite a few things that we are not willing to compromise on. 

Normally, someone who is "set in their ways," may not always be viewed in a good light.  But, what your office may need is an assistant who will uphold high standards, implement organized systems, and refuse to compromise on quality patient care.   We were reminded how critical it is to have organizational systems in place, and when they're not, it effects the practice in several ways:

*  Running behind in the schedule - It's important to your patients to stay on time and not make them wait to be seated.  Occasionally, you may run behind, but do not make your patients wait more than 5-10 minutes. Be courteous by having your front office associate communicate the reason for the delay.  It is also a good idea to meet with your clinical team to discuss a set amount of time needed for specific procedures in the schedule.

* Not reaching targeted production goals - Let's face it, hopefully everyone on your staff strives to be their best and cares about your patients, but at the end of the day, your dental office is a business.  You have to produce more than your overhead and the key to this is having a productive schedule that's effectively carried out by both the front and back offices. 

*  Stress levels - When stress is brought on by someone or something, there is a trickle-down effect that quickly takes place.  Before you know it, the whole office is feeling it and don't think for a second that your patients won't notice - they do.  The last place they want to be is in  your dental chair when you're under stress and your mood is affected. Clear communication between the front and back office is critical to keep the schedule flowing smoothly, to ensure your patients are seen on time, and to alleviate a stressful  environment. 

Your roll as an assistant to implement organization takes place in your operatories, sterilization room, and lab.  Not only do you need to know where items are located, and what specific items are necessary for procedures, but you need to implement a system for each area that is logical and consistent.  One way of beginning this process is to write SOPs (standard operating procedures) for each procedure.  The purpose for SOPs is to be able to easily train a new-hire in the set-ups and organizational systems that are specific to your office. 

Some other systems we implement in our office are procedure specific bins that contain all necessary materials for that procedure (i.e.crown/bridge,
composite,root canal and extractions). These bins can be carried from room to room as needed. We also have bur blocks prepared for composite and crown/bridge procedures that are sterilized after each patient. In our practice we have a restorative tray set-up that can be used for all restorative procedures and a basic set-up for emergencies. If your doctor uses more than one operatory, they should mirror each other in where items are located and stored. The overall idea is to keep things simple and organized so that items you need are readily available in each operatory eliminating the possibility of cross contamination and needless  "jump-ups" to retrieve materials.  Don't feel overwhlemed if your office is in need of an organizational make-over......start small and eventually you will reach your goal.  Your efforts will benefit you as an individual and your practice as a whole.

Our New Toy

Is the technology in your dental office up to date? Or are you stuck in the vacu-form dark ages?

 

We were, but no more! Our office now has a Drufomat scan-a high quality thermoforming unit. It features material recognition software with a built-in scanner that programs material related parameters such as the product name, strength, heating and cooling down times-automatically!

You no longer have to stand there waiting for your "bubble" to melt, so you can pull it down over your model and hope that there are no creases in the material after it is vacu-formed.  The Drufomat scan does practically all the work for you. Simply trim your model, spray with silicone spray to make the tray easier to remove, load and scan your material-the machine does the rest.  The Drufomat requires less time to fabricate appliances than other methods and produces a predictable outcome.  It's accuracy saves material cost and eliminates the lab fee.  

There is some trimming and polishing that will need done when your appliance is moved from the machine, but it is minimal. The result is lab quality whitening trays, essix retainers, night guards and sports guards just to name a few.

Check out http://www.essix.com/ to see the Drufomat and all the cool accessories and materials available.

We love their polishing brushes with Scotch-Brite material

Fundraisers continued.....

Jewelry Party

Another fundraiser we organized was a jewelry party, held on a Friday evening in our office.  During down-time, we would make various styles of jewelry like necklaces and bracelets and even a few pieces of children's jewelry.  It's great to get your whole staff involved in making the pieces of jewelry, because each of us has our own taste and unique style - and so will your shoppers.  Turn your office into a boutique with decorations and creatively display what you've made.  Have all items priced ahead of time and send invitations to ladies in your practice, friends, and family members for a "girls night" of shopping and hors d'oeuvres.  Tell them to bring their friends and get ready for a fun time out.  Remember to be good hostesses-dress up for your party and have as many staff members participate as possible!

Golf Tournament

 Our golf tournament fundraiser definitely required the most planning, but it also turned out to be the most successful event-with the most donations raised for our dental mission.  We visited local businesses in our community with donation forms and freshly baked cookies in hand, and asked store managers and owners for their support.  For local businesses, we asked them for a gift certificate,  prize donation, or for a monetary donation to sponsor a hole. In turn, they would receive recognition and advertisement at that particular hole.

Of course, we let our patients know about our tournament and invited them to join us for a fun day of golf.  Within several months, we had all of our holes sponsored, and had some great prizes to give away to winners in several categories. 

Our staff and Amber's father catered the event (yes we made all the food!) and our golfers enjoyed a great meal after their day of golf.

We were all exhausted by the end of the day, but felt like a million bucks when we saw the fruits of our labor.

 

Fabulous Fundraisers

Whether you want to organize fundraisers for a small, local cause, or if you want to raise a large amount for a future dental mission - early planning is a must!  Fundraisers do require forethought and effort, but they are a great way to get your team members and your local community involved in accomplishing your goal. 



Tips for getting started:

*Identify how much money you need to raise

*Brainstorm as a team for what type of fundraisers would best fit into your local community

*Get friends, family, and your patients involved by  posting newspaper press releases, sending flyers in pt  bags, and most importantly, talking about it - let them see your excitement!


*Talk to your colleagues and your doctor's associates and specialists you have a close relationship with about making a donation

*Speak with different representatives regarding  product donations

Fundraisers we organized:

Yard Sale/Bake Sale

Have your staff donate unwanted items in good condition for the yard sale - there may even be items around your office that you aren't using. (Please get your doctor's permission first)  Bake up a storm!  We made items ranging from easy cereal bars to layered cakes.  Portion your baked goods in individual packaging.

If possible, hold your event when there is a community yard sale or other town event to get the most traffic.